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We know how frustrating and disappointing it is when a hurricane or tropical storm interrupt your much-deserved getaway. That's why we've tried to make it as easy as possible to re-accommodate your travel with the solutions below. Please contact us as early as you can to ensure we’re able to make the necessary changes. Hurricane/tropical storm travel advisories are issued based on information provided by the Canadian Hurricane Centre or the (American) National Hurricane Center.
If your Swoop travel plans are impacted by a hurricane or storm, we encourage you to discuss your options with us as soon as possible by contacting [email protected]
If a hurricane/tropical storm travel advisory is issued for your origin or destination on your travel dates, you may select from the options outlined below.
Swoop will waive the applicable change or cancellation fee(s), and you may:
If we cancel your flight due to the Hurricane or Tropical Storm - we'll transfer the full amount paid into a Swoop credit valid for 90 days.
Change your travel dates (subject to availability) origin and destination.
Choose an earlier date, or a date up to and including 14 days after the original departure date and we'll waive any difference in fare.
Choose a date of 15 days or more after your original departure date and normal exchange and refund guidelines will apply.
Ancillaries will transfer.
Swoop will waive the applicable change or cancellation fee, and you may:
Return early - subject to availability. Ancillaries will transfer.
Cancel your reservation - we'll put the unused value of your reservation into a Swoop credit valid for 90 days. Ancillaries do not transfer.
Continue travelling at your own risk. If you choose to continue travelling after an advisory has been issued you are not eligible for compensation, a credit or refund of any kind.
Swoop will make every effort to return mishandled baggage as soon as possible. We will also provide compensation for reasonable expenses related to delayed delivery, and reimbursing travellers for any fee to transport a lost bag (please see Coverage). You can also review our domestic tariff, specifically rule 120 (Limitation of Liability) for more information.
Swoop's limitation of liability as a result of damage or loss is including incidental expenses up to 1,131 Special Drawing Rights (SDRs) per traveller/per bag (approximately $2,100 CAD). Our team requires your assistance in determining the value of your goods, and once an agreement is reached, the value will be provided to you. In the event that a bag is lost, you will be reimbursed for your baggage fee in addition to settlement for the loss of baggage.
You can also review our domestic tariff, rule 120 (Limitation of Liability) for more information.
While we do our best to make sure that you and your baggage arrive together, there are times when baggage may be delayed. If you find yourself in this unfortunate situation, please take note of the following:
Delayed baggage must be reported to Swoop within 21 days of your flight's arrival.
A Swoop representative will create a delayed baggage report for you. You'll be asked for your contact information and a description of your baggage and its contents to assist in the search.
Once this report has been completed, a Swoop representative will advise you of the next steps.
If your baggage is not recovered in five days, our Central Baggage team will take over the search.
For flights within the Americas, you will be reimbursed up to $100 CAD/USD for the first 48 hours while your bags are delayed. After 48 hours, you will be authorized to be reimbursed a further $150 to a total of $250. You must submit receipts to be eligible for reimbursement of incidental expenses. This does not limit or reduce the passenger's right to claim damages, if any, under the applicable convention or under the law.
For all flights, if after 21 days your baggage is still not found, you will be reimbursed up to the equivalent of 1131 special drawing rights (approximately $2,100 CAD depending on currency fluctuations) in replacement value for your baggage.
For more information, please visit our delayed, damage and/or missing baggage page. You can also review our domestic tariff, rule 120 (Limitation of Liability) for more information.
Please see our domestic tariff for details on rule 120 (Limitation of Liability) for more information. You can also visit our delayed, damage and/or missing baggage page.
We know that any type of interruption to your schedule can be challenging and inconvenient. To minimize any inconvenience, we will do our best to keep you informed, and get you on your way as quickly and safely as possible.
We are pleased to let you know that Swoop will never intentionally overbook flights, a common practice in the airline industry. However, there may be times where substitutions of aircraft or seat configuration changes within aircraft may occur because of operational changes. This may result in larger aircraft being used for your flight, or smaller. Either way, we will ensure your experience and the effect on your travel is minimized.
We will attempt to notify you as soon as possible in the event of any flight delays or cancellations, in order to mitigate inconveniences that result from these flight interruptions. When we communicate any delay or cancellation, we will give you the reason for the delay, length of the delay and possible re-accommodation options, when applicable.
The following are various ways you can stay informed on potential changes to your trips.
Before you arrive at the airport:
Via email, as long as you have provided Swoop with your email address. Otherwise, we will not be able to send you email notifications about your flight status or itinerary.
On our website through flight status or travel advisories. To receive an up-to-date email confirmation, please retrieve your itinerary.
At the airport:
by the departure and arrival screens located throughout airport terminals;
announcements at the airport;
updates will be provided every 30 minutes until a new departure time has been confirmed or alternative travel arrangements have been made. New status information will be provided sooner than 30 minutes after the last update if applicable and feasible.
On the aircraft:
announcements every 30 minutes (when safe for our pilots to do so).
We strongly recommend that you ensure you provide us with an email address, or current phone number.
You can also review our domestic tariff, specifically rule 90: (Schedule Irregularities).
There may be instances where your Swoop flight may be delayed or cancelled due to reasons outside our control: uncontrollable reasons (e.g. inclement weather, medical emergencies, air traffic control, airport ground delays, bird/lightning strikes, airport facility issues, security issues, or unruly passengers, etc.) or for reasons within our control: controllable (e.g. mechanical issues, IT system failures).
Some delays may require Swoop to re-accommodate you to another flight to minimize the impact to your arrival time. If your flight is cancelled, we will re-accommodate you on to the next available Swoop flight. For circumstances where our re-accommodation options do not meet your needs, we will do our best to offer you other options available to help you get on your way.
In the event that something happens outside of Swoop’s control, we will provide you with alternate options (if required) to accommodate you.
Attempt to rebook you for no additional charge on the next available Swoop flight.
Changes to flights outside of the option above could result in you paying the difference in fare(s) and/or applicable change fee(s).
If an appropriate flight accommodation option is not available on a Swoop operated flight, we will rebook you on the next available flight operated by an airline that Swoop has a commercial agreement with, if circumstances permit.
Swoop does not issue a travel voucher, pay for ground transportation or pay for tickets with an alternate airline.
Food and drink vouchers will be provided for disruptions over two hours or a hotel voucher if the delay is expected to extend overnight.
For disruptions over three hours, you will receive a full refund of your Swoop itinerary, or be rebooked on the next Swoop flight or on a flight operated by a carrier with which Swoop carrier has a commercial agreement if requested.
Food and drink vouchers will be provided for disruptions over two hours or hotel voucher if the delay is expected to extend overnight.
For disruptions over three hours, you will receive a full refund of your Swoop itinerary, or be rebooked on the next Swoop flight or on a flight operated by a carrier with which Swoop carrier has a commercial agreement, if requested.
If the next rebooking does not meet your travel needs, you will be entitled to a full refund of your Swoop ticket, as well as compensation for the inconvenience if requested. Compensation amounts are per traveller and will be based on the length of delay to arrival at the destination indicated on the original ticket
Delays of 3-6 hours a minimum of $125 will be provided.
Delays of 6-9 hours a minimum of $250 will be provided.
Delays of 9+ hours a minimum of $500 will be provided.
In the event that your flight encounters a controllable delay or is cancelled, Swoop will – depending on the situation - provide certain services to eligible, confirmed travellers. These services may include providing meal vouchers and hotel accommodation (when required) until your new Swoop flight (time) departs. We will ensure that we assist any traveller with special needs accordingly.
Swoop will offer:
Meal vouchers for any posted or estimated departure delay of two (2) or more hours up to a maximum of three (3) meal vouchers per day.
A hotel voucher, one (1) meal voucher and airport transfers if your delay is expected to extend overnight and you did not start your air travel at that airport.
In circumstances where you may already be on the aircraft, if a delay occurs, and it is safe, practical and there is adequate time to do so, we will offer drinks and snacks (with the exception of alcohol) for purchase onboard. Complimentary water and snacks will be provided for any tarmac delay longer than 90 minutes.
A tarmac delay is when you are on the aircraft and it has pulled away from the gate to get ready for takeoff or has just landed and the doors of the aircraft are still closed. In this circumstance, we will try to make you as comfortable as possible by doing the following:
We will provide you with access to the on board lavatories, heating/cooling, comfortable ventilation, and the ability to communicate with people outside of the aircraft at no cost.
Complimentary water and snack service will be provided for tarmac delays longer than 90 minutes. With safety as a top priority, snacks and drinks (with the exception of alcoholic drinks) will be available for purchase before 90 minutes.
After a three-hour tarmac delay in Canada, the aircraft will return to the gate for you to disembark from the aircraft if it is safe to do so. If it is likely that the flight can take off within 45 additional minutes, the aircraft can stay on the tarmac and complimentary water and snacks will continue to be provided when feasible. This short 45-minute extension is to avoid the inconvenience of cancellation or further delay.
For more details click here.
Should you incur out-of-pocket expenses for a controllable flight delay or cancellation, you may submit a request to Swoop for reimbursement. Swoop will review requests for reasonable expenses that meet certain criteria and supporting, itemized receipts will be required. If approved, you will have the choice of receiving reimbursement via cheque or Swoop voucher. Our general guidelines are:
Hotel costs: in situations where Swoop was unable to secure a hotel room, or you did not accept the hotel re-accommodation option Swoop has offered (and you book your own hotel), Swoop will reimburse you up to $150.00 CAD ($200.00 CAD for non-Canadian destinations) per night/per reservation. In-room movie costs, tips/gratuities and long-distance telephone charges will be excluded.
Meals: in the unlikely event meal vouchers mentioned above are not available during your controllable delay, we will reimburse you to a maximum of $30 CAD per day/per traveller. Alcoholic beverages and tips/gratuities will be excluded.
Transportation: if transportation was not available by Swoop, we will reimburse the cost incurred for transportation between the airport and the hotel.
Please note, Swoop does not reimburse expenses for cellular roaming charges, missed entertainment/sporting/excursion events, lost wages or missed connections to other airlines or cruises.
These guidelines do not limit or reduce your right to claim damages, if any, under the applicable convention or under the law.
For further detailed information please see rule 90: Schedule Irregularities of our domestic tariff. To submit a request, please visit our contact us page to get in touch with our Central Support Team Agents who will promptly review the request, and process it, if approved.
If you have any questions, or if you think you're entitled to compensation, please submit a claim and someone from the Travel Support Team will contact you.
Changes to flights within three (3) days (72 hours) of departure are referred to as flight delays or cancellations. Schedule changes are adjustments to flight times and destinations which may apply to flights departing more than three (3) days (72 hours) prior to departure, including weeks or months in advance of departure. Unfortunately, even though we prefer not to make schedule changes, they do happen. Generally, schedule changes are made because of adjustments to air traffic routes, airport requests, construction at airport facilities, security constraints, market forces and so on.
Should you experience a schedule change, Swoop will make every effort to contact you in a timely manner to advise you of a change. Email notification will contain information about your new flight itinerary and instructions on how to make a change or decline the new itinerary and request a refund.
You can also review our domestic tariff, specifically rule 90: Schedule Irregularities for more information.
We do not overbook our flights. However, in certain circumstances we may have to deny you boarding.
Travellers will be:
Re-accommodated on the next available flight when time permits, or;
Asked to volunteer to be re-accommodated on another flight, in which case we will provide in writing the agreed to benefits prior to departure of the traveller’s flight;or
Selected for re-accommodation based on time of check-in and identified passenger requirements (e.g. SSR codes, available re-accommodations)
Issued a form of compensation acceptable to the passenger based on the duration of the passenger's delay;
Swoop will inform travellers of the amount of cash compensation that would be due and that the passenger may decline travel vouchers and receive cash or equivalent;
Under certain circumstances compensation may be offered to travellers who are denied boarding involuntarily. If multiple passengers have been involuntarily denied boarding, the last to check in will be the first to be denied boarding.
Please see our domestic tariff, rule 90: Schedule Irregularities for more information.
Travellers denied boarding for reasons outside Swoop’s control, like having improper identification, missing check-in cut off times, medical distress or intoxication, are not eligible for compensation.
If a traveller is denied boarding for a reason within Swoop’s control and not related to safety, the traveller may be entitled to compensation.
Travellers who are denied boarding involuntarily for reasons within Swoop’s control and not related to safety, may be entitled to compensation from Swoop. A traveller’s compensation is based on the length of delay at arrival at their final destination. Any travellers who are involuntarily denied boarding will be informed in writing the amount of cash/cash equivalent compensation that would be due. For compensation amounts and exceptions to compensation eligibility, please see domestic tariff, rule 95.
The following details comprise our contract of carriage and customer service plan in accordance with the Enhanced Protections for Airline Passengers U.S. Department of Transportation (DOT) regulations (14 CFR Part 259). It outlines our U.S. tarmac delay service plan in the event of delays, cancellations and diversion for flights departing, arriving or diverted to the U.S.
If you have not yet boarded your flight and a delay caused by Swoop exceeds three (3) hours, we will issue you a food voucher. Likewise, if Swoop causes an overnight delay and you did not start your journey at the airport where the delay has occurred, we will provide you with a hotel voucher, airport transfers and food vouchers. Please note that we will only issue a maximum of three meal vouchers per guest, per day.
We will inform you of changes to your flight's status within 30 minutes of the time we are notified of the change. This information will be available through our flight status or travel advisories page. We also provide updates at the boarding gate area, and continue to provide updates every 30 minutes. Also, if you provided your email address in your flight reservation you will be eligible to receive flight status notifications automatically via email.
During an extended delay on board the aircraft, we will provide you with:
Notifications beginning 30 minutes after the departure time (including any revised departure time that travellers were notified about before boarding) and every 30 minutes thereafter to identify the reason for the delay and provide a tentative departure time.
Notifications every 30 minutes that you have the opportunity to disembark from the aircraft that is at the gate or another disembarkation area with the door open if the opportunity to disembark actually exists. If you choose to disembark you should be aware that you are doing so at your own discretion and the flight could depart at any time without you.
Functioning lavatory facilities.
Access to medical attention (if or when necessary).
Food and water. This is provided no later than two (2) hours after the aircraft leaves the gate (for departures) or touches down (for arrivals and diversions), unless the pilot-in-command deems that safety or security precludes such service. Depending on aircraft catering provisions adequate food may be a snack item.
Swoop’s contingency plan states that travellers will be given the opportunity to disembark a tarmac delayed flight within four (4) hours unless the pilot-in-command determines that a safety-related concern prevents the aircraft from returning to the gate or air traffic control advises that a return to the gate or disembarking at another location is not possible.
The plan also ensures that Swoop has sufficient resources that meet the United States Department of Transportation's (U.S. DOT) requirements for extended tarmac delays in the United States, including diversions. Swoop’s Operations Control Centre is responsible for managing the plan and ensuring that it meets all required standards. Swoop will also handle oversight of the plan in the instance of an event and have coordinated implementation of the plan with airport authorities, U.S. Customs and Border Protection and the Transportation Security Administration at each U.S. airport that we serve, including diversion airports. Swoop customer service agents, flight operations personnel and inflight staff will carry out the plan at the airport and flight level.
Swoop will always offer you the lowest available fare. There are no minimum or maximum stay-over requirements and fares are quoted on a one-way basis including applicable taxes, fees and charges. For more information, please see our fares.
Cancellations made within 24 hours of booking for travel outside of seven days are fully refundable to original form of payment. Bookings cannot be cancelled if the departure date is within the following seven days. They can be changed and regular change fees apply to any changes on any booking. Your refund will be processed based on how your reservation was made, and the fare you purchased. For details on how the refund will be processed, please see our service fees. We will refund fees paid for unredeemed optional services due to an oversale situation (resulting from a schedule change or unforseen circumstances) or flight cancellation.
We will provide you with information on the policies and promises that affect your travel including:
Information on our aircraft configuration is available on our website under our fleet.
In the event where we can no longer accommodate you on a flight to/from or within the United States, we will put you on the next available flight or offer you a Swoop credit or a refund of your fare. We will also provide a refund for any pre-paid optional/ancillary services lost due to a cancellation or overbooking.
We know that any type of interruption to your schedule is inconvenient. We strive to keep you informed, provide you with information and minimize the inconvenience. Our website will disclose flight delays of 30 minutes or more, cancellations and diversions within 30 minutes of Swoop becoming aware of the disruption.
We're happy to provide additional service for our guests with special needs, including transportation to, from or between gates (by wheelchair). From assistance at the airport, on our aircraft, boarding and deplaning to assistance during delays, cancellations or diversions, we will ensure that your needs are properly accommodated.
Swoop will make every effort to return mishandled baggage within 24 hours. We will also provide compensation for reasonable expenses related to delayed delivery, and reimbursing passengers for any fee to transport a lost bag. Please see our delayed, damage and/or missing baggage page for more information.
We appreciate hearing about your experience with us. If you would like to provide us with feedback, please see our need help page.
For more information about your rights when travelling to, through or within the United States, please contact the U.S. Department of Transportation. https://www.transportation.gov/airconsumer
Aviation Consumer Protection Division, C-75
U.S. Department of Transportation
1200 New Jersey Ave, SE
Washington, DC 20590
If the delay is more than one hour and less than four, the traveller will be provided with a voucher for food and beverages, or a discount for 7.5% of the total ticket value.
If the delay is greater than four hours, the traveller will be compensated in accordance to the law.
In all cases of flight delay or cancellation, Swoop will provide access to telephone calls and e-mails to the affected traveller.
In the event of a flight cancellation the traveller may elect the following:
In event that the traveller decides not to travel or the flight was cancelled, the traveller may request a refund of the price of the ticket.
In event of a flight cancellation Swoop will provide transportation on the next available flight (including rescue flights as applicable).
In event of an overnight stay Swoop will provide hotel and, if necessary, transportation to/from the airport.
In the event that the traveller requests transportation for a future date, alternate flight arrangements will be offered subject to availability.
If the traveller, due to a cancellation, chooses reimbursement or transportation at a future date, the traveller must be compensated 25% of the total price or unused portion of the ticket.
In the event that the traveller is entitled to compensation, the request will be processed within 10 days.
En caso del que vuelo se demore de una a 4 hrs se le proporcionará un Boucher para poderlo canjear por comida y bebida o un descuento del 7.5% en su próxima compra.
En caso de que la demora sea mayor a 4 hrs. El pasajero podrá acceder a la indemnización por cancelación contemplada en la ley.
En todos los casos de demora o cancelación se les dará acceso a llamadas telefónicas y envío de correos electrónicos.
En el caso de alguna cancelación el pasajero podrá elegir entre los siguientes propuestos.
En caso de que el pasajero no desee volar o que el vuelo quede definitivamente cancelado podrá acceder a la reintegración del costo del boleto.
En caso de que un vuelo se cancele se ofrecerá transportación en el próximo vuelo disponible (rescate).
En caso de que el vuelo se realizara al día siguiente se le dará alojamiento en hotel y transportación de Aeropuerto-hotel-Aeropuerto.
En caso de que el pasajero requiera ser transportado en fecha posterior, será a conveniencia del pasajero. Por supuesto todo queda sujeto a disponibilidad.
En caso de que por cancelación el pasajero elija reembolso o transportarlo a cuando a él le convenga tendrá derecho a una indemnización del 25% del precio del boleto o de la parte del boleto no realizada.
En caso de que el pasajero tenga derecho a una compensación o una indemnización la solicitud debe ser atendida en un plazo no mayor a 10 días.